Important Dates and Information

Update your Online Booth. Click on "Edit Booth Info" below. ASAP!
Register & Book Housing. Click on "Register Your Booth Personnel" below. ASAP!
Review the Exhibitor Deadline Checklist ASAP
Early Bird Pricing Ends for Lead Retrieval  April 23
For Exhibitors with Room Blocks - Last day to cancel rooms without penalty  April 30
Update Print Profile for the 2019 Directory and Show Guide May 3
Advance Pricing Ends for Lead Retrieval  May 9
Deadline to book Hotel rooms in the BOMA block May 31
Submit Certificate of Liability to sales@rainprotection.net - REQUIRED June 6
Advance Pricing Ends for Audio-Visual Orders June 6
Internet/Telephone Order Due to Convention Center June 7
Air/Water/Gas Order Due to Convention Center June 7
Catering Order Due to Utah Foods June 7
Electrical Order Due to Modern Electric June 7
Discount Deadline for Brede Services (booth furnishings,labor,etc.)  June 7
Submissions Due for the Pre-Show Promotion category of the Excellence in Exhibiting awards  June 7
Register all Booth Personnel June 14
Deadline for Advance shipments to arrive at the Brede Warehouse June 14
Direct Shipments may start arriving at the Salt Palace Convention Center June 21

Justify Your Attendance

If you're like many people who attend this important conference every year, you rely on your company to cover the expenses of attending and you need a stamp of approval before funding is released to enable you to attend.

BOMA has created the following tools for you to assist you in getting approval to attend the 2020 BOMA International Conference & Expo in Philadelphia:

What's the best strategy for acquiring funding approval? The tips and ideas provided here are designed to help you make a strong and effective case for attending the BOMA Conference & Expo. Use any or all of them to suit your unique situation.

1. Emphasize the Benefits of Attending

Talk to your supervisor about how your organization can profit from the new ideas, information, connections and innovations you'll acquire as a result of attending. Here are some key points:

  • "I can find new ways to save the company money." The new strategies, best practices and innovative solutions available here will help increase operational performance, reduce costs and boost NOI—potentially offsetting the costs of attending.

  • "This is the best way to compare and evaluate vendors." If you're in the market for a specific product or service, the Expo is an unbeatable one-stop resource that enables you to source new suppliers, talk directly to top manufacturers, work all your options and make the smartest buying decisions—all in one place.

  • "The educational opportunities are the best in the business." The insights you'll gain, information you acquire and expert advice you get can be put to use in your own buildings to help heighten asset-performance, maximize efficiencies and increase profitability.

  • "I can learn all about the latest innovations we need to stay competitive and profitable." As the commercial real estate industry's premier event, the BOMA Conference & Expo is a showcase of all the newest technology solutions, leading-edge products and innovative service offerings. No need to look elsewhere for the energy-saving, cost-cutting ideas that will keep your company on top of its game.

  • "We can solidify our relationship with the companies who are already doing business with us." By getting to know your suppliers better, you can build collaborative partnerships that result in enhanced service, more responsive solutions—and bigger savings.

  • "What I gain from three days here would take months to acquire any other way." Piecing together an experience that's equivalent to the BOMA Conference & Expo would be almost impossible—and would keep you out of the office much longer and cost much more than this one quick trip to Philadelphia.

  • "Our entire team will benefit." Is your expertise different from your colleagues? Are there overlapping sessions and events that you can tag-team? BOMA education and networking opportunities benefit professionals at all levels, and can provide an excellent opportunity to advance your company's performance across the board.

  • "I need to learn the ropes." If you're new to the industry, this event is the best way for you to make connections that can help you be more effective in your position.

  • "Our competitors will be there." By joining them, you'll stay abreast of the industry, learn more from your peers and maintain a level playing field.

2. Demonstrate How You Intend to Spend Your Time

Put your plan on paper to show your supervisor that your trip to the BOMA International Conference & Expo will be productive:

  • Use the Schedule of Events to build an agenda that includes seminars, networking functions and the Expo.

  • Study the Education Sessions and choose the ones that apply to your position, as well as your company's specific objectives (education sessions will be announced in January 2020).

  • If you purchase products and services for your company, check our the Exhibitor List for suppliers that offer what you need. Include the vendors you'd like to visit in the written plan that you show your supervisor.

  • Is money the make-or-break issue? If so, see if you can quantify the value of certain aspects of attending. For instance, can you attach a dollar estimate to the savings you negotiate in the Expo? How about the cost-cutting techniques you learn in the education sessions?

3. Crunch the Numbers to Illustrate the Value

Your boss will want to know, not just what it costs to send you to the Conference, but what it's worth. Use the Cost and Budget analysis to break it down, and be sure to emphasize the $100 early-bird registration discount if you register by March 1 and $50 discount if you register between March 2 and May 15.

4. Follow Up After the Conference

Assure your supervisor that you will give a full report on your conference activities upon your return. Use the Post-Event Report to demonstrate the value of your attendance.

We hope these ideas will be effective for you in getting your boss to say "yes" to the 2020 BOMA International Annual Conference & Expo. See you in Philadelphia in June!

(If you have additional ideas that you can share to help others make the case for the Conference, please email us at meetings@boma.org).